Board Meeting Minutes - 02/14/2022

Attendees: Mick, Jenn C, Dan, Jenny M, Brian W, Scott
 
 
 
Lake Mills Rotary Board Meeting
February 14, 2022
     City Hall 7AM
 
  •  Financial report – Dan
    • Balance Sheet and P&L Budget vs. Actual shared with Board. Dan noted a couple of offsets that will change updated (Donations/Rotary Foundation and Donations/5K).   
  • Membership – adds/deletes
    • Drop Lindsey from ReMax, Add Linda Jeffers -net no change
    • New Adds-Ginger Ramsey & Emily Watson
  • Fundraising -
    • Beer & wine – still want to host this in future.  May be able to work with Kari Buchholz (distributor).  Mitch was a big part of this.  Need processes in place if a major contributor steps away. 
    • Car raffle – still a good idea. Look at the timing of this compared to all other major fundraisers.  Perhaps in the fall.  
    • Hanging baskets-more info. to come on details for this year
    • 5k run – night group – on track.  New Route (not official, but will be timed race).  submitted special events permit to the city.  Also invited "fitness" businesses in community to participate.  
    • Possibilities
      • Jefferson Country Fair – bartending 7/13-17th--All agreed this is a good idea!
      • Facebook raffle--too complicated.  off the table. 
      • Calendar raffle-Jenn C. reviewed the concept and is reviewing final details with the Committee.  Possibly 300 tickets avail. X$100 each.  for 14 chances to win.  Prizes TBD. May add sponsors.  Run for 3 months. 
      • Sip & Slide for Scholarships – (new playground)?--would be challenging to have event at Bartels Beach (lighting, limited parking, space,etc)
      • Other – please bring ideas to discuss
  • Committee structure / leadership
    • New member assignments
      • Mick to help new members select committees at orientation
      • Jenn C will add list of committees to new member packets
    • Committee chairs – leadership succession plan-Brian W, Scott T, and Jenny M to meet on March 1st at 11:15 am to discuss. 
  • Birthday raffle continuation-YES!  
  • Liability Insurance for Rotary clubs-Jenn says we are covered!
  • Conflict of interest forms-Mick to work on developing a form & review.  To start every July.  
  • Future regular scheduled Board meetings-Last Tuesday of every month
  • Other
    • all agreed to pay Pyramid $1000 annually for use of facility for meetings
    • RYLA -10 students total that are not all in the 2022 budget (2020-2022 students)
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