Board Meeting Minutes -05/31/2022 

Attendees: Brian W., Mick S, Eli W, Jenn C, Dan S, Ken S, Scott T, Jenny M
  • Request for donations approved:
    • $500 for Lake Mills Fireworks
    • $200 Legendary Lake Mills Planters
  • Financial Report
    • Dan S reviewed the Balance Sheet as of April 30th compared to June 30 2021.  We are up approx. $3678
    • Dan S., reviewed P&L YTD.  Still some expenses coming in for post prom.  We will pay Pam S. Gas money for RYLA.  Scholarships were paid and we also received transfer of funds for the playground donation from the Rotary Foundation.  Calendar Raffle is a new item this period.  
    • The Rotary Foundation received a check from the Lake Mills Foundation for $500 for the 5k in Sept.  We will leave the funds with the Foundation until Sept. and have them write a check to the local food pantry.  
  • Memberships
    • No new adds/deletions.  Expecting to have Andy Barnes join us soon.  
  • Fundraising
    • Jefferson Bartending 7/16 at 8:30pm-12 am Diamond Rio w/ Alex Miller performing 
    • Lake Mills Triathlon 6/5-volunteers earn $20 each.  We will try to fill at least 10 spots.  Jenny M. will arrange for us to get a flyer for the Pyramid 5k in the race packets for various upcoming races.  
    • Concession Stand
      • Dan S. will be coordinating volunteers.  Pam S. to keep stocked. 
      • We need to stock and clean by June 6th.
      • We will host a concession stand orientation for all members.  
      • Cost of supplies has gone up.  Considering getting a Sam's Club membership to lower cost, but still work with the Market on items that still make sense to support local.  
  • Playground progress
    • 5/31/2022 is deadline for funding and grants
    • Dedication is planned for 9/3/2022.
  • Town & Country Days Parade-all voted to participate in the parade.  Do we want to use the Chariot??  Any volunteers to ride in it?      
  • Storage report
    • Lots of items found by Mick S, including stainless steel pots.  Jason from BIA may be interested in some of the items.  If he is not interested, we may want to scrap the items and donate the proceeds.  
  • International Project Dedication is 6/13 at 5 am.  We will join via Zoom​​​​​​​
  • Night Group
    • ​​​​​​​working on ways to RE-connect the Day Group & Night Group. Discussed having a the membership committee assign a member-at-large join to report on day/night meeting.  
    • Pyramid 5k is 9/10.  Sponsors are coming in and limited participants so far.  We are getting flyers in the Lake Mills Triathlon packets and other upcoming races.  
    • Hi-way project -in July
  • Paul Harris Awards
    • ​​​​​​​Discussed giving Medallion and Ribbon to all past recipients. Cost is $14.95 each.  
    • Subsequent Paul Harris Awards will receive a coin.  Cost is $4.95 each.  
  • ​​​​​​Zoom--continue to monitor and reevaluate whether to continue use. 
  • June 21st-Annual Rotary Awards Meeting at Rotary Park 12 pm
  • ​Scott T. gave update on Committee restructure. 
    • ​​​​​​​2 phases (priority #1 New Public Image/Membership) 
  • Next Board Meeting June 28th at 7 am City Hall (last Tuesday every month).  All members are invited to attend each month.   
Upcoming Events
2022-2023 Speaker Schedule
Jul 05, 2022 – Jun 27, 2023
Day Meeting
Pyramid Event Venue
Aug 16, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Aug 23, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Aug 30, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Sep 06, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Sep 13, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Sep 20, 2022
12:00 PM - 1:00 PM
Evening Assembly
The Grist
Sep 27, 2022
5:00 PM - 7:00 PM UTC-05:00
Day Meeting
Pyramid Event Venue
Oct 04, 2022
12:00 PM - 1:00 PM
Day Meeting
Pyramid Event Venue
Oct 11, 2022
12:00 PM - 1:00 PM
View entire list
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102-2060 Winston Park Drive, Oakville, ON, L6H 5R7